Best Todoist alternatives
Todoist is a task and project management app that lets individuals and teams capture, organize, schedule, and track to-do items, with support for natural-language input, recurring tasks, labels, calendar views, and shared team workspaces.
Buyer decision
Should you choose Todoist?
Best fit
Positioned for individuals, freelancers, and agile teams who want fast, cross-platform task capture with natural language parsing, clean interface views, and minimal project management friction.
Not the best fit
Skip it if your team needs a broader project system with deep reporting, built-in time tracking, or a company wiki.
Before you commit
Try your real task-capture and weekly-planning routine first. Pay for a specific limit or planning feature you need, not for a replacement company wiki or a complex project reporting system.
Price check
Free plan available. Paid-plan snapshot: USD 5/month. Annual billing required for this rate.
Vendor pricing source for billing terms, regional rates and applicable taxes. Introductory offers are not renewal prices. Catalog pricing checked September 25, 2026.
Watch before buying
- • Free plan is limited to 5 active projects and excludes calendar view and custom reminders
- • Lacks built-in time tracking or extensive document/wiki capabilities compared to all-in-one workspaces
Which alternative fits your reason for switching?
| Option | When to compare |
|---|---|
| TickTick | Users wanting combined tasks, habit tracking, and Pomodoro focus Todoist vs TickTick |
| Any.do | Individuals seeking daily morning planning and WhatsApp reminders Todoist vs Any.do |
| Things | Apple users seeking elegant design and one-time purchase software Todoist vs Things |
Affiliate link. Miloosh may earn a commission if you buy through this link. Editorial ranking and comparison criteria are independent of commissions.
About Todoist
Todoist is a task and project management app that lets individuals and teams capture, organize, schedule, and track to-do items, with support for natural-language input, recurring tasks, labels, calendar views, and shared team workspaces. Positioned for individuals, freelancers, and agile teams who want fast, cross-platform task capture with natural language parsing, clean interface views, and minimal project management friction.
- Natural-language quick task entry with automated date, priority, and label parsing
- Recurring due dates and custom reminder alerts
- Multiple layout views: list, board (Kanban), and interactive calendar
- Projects, sections, sub-tasks, priority flags, and custom filter views
- Shared team workspaces with role-based member assignments and comments
- Built-in AI Task Assist for breaking complex projects into actionable steps
Platforms
This is an affiliate link. See our Affiliate Disclosure.
More from Todoist
Pricing and trial buttons use our affiliate referral link. Choose your plan on the vendor site; Miloosh may earn a commission.
Top alternatives
See how the top Todoist alternatives compare on use case fit and core strengths.
TickTick
Task manager with integrated Pomodoro timer, habit tracker, and calendar.
Best for
Users wanting combined tasks, habit tracking, and Pomodoro focus
Any.do
Task management and daily planner combining to-do checklists and calendar events.
Best for
Individuals seeking daily morning planning and WhatsApp reminders
Things
GTD task manager designed exclusively for Apple ecosystem devices.
Best for
Apple users seeking elegant design and one-time purchase software
Decision guide
Decide how far past personal tasks you need to go
Todoist is a personal and small-team task manager built around quick capture and natural-language scheduling. The right alternative depends on whether the real need is still personal task tracking, or has grown into team-wide project and work management.
Why consider another option?
- The team has outgrown personal task lists and needs shared project tracking, dashboards, and automation.
- Tasks need to live alongside documents and a team knowledge base, not in a separate app.
- Built-in focus tools like a Pomodoro timer or habit tracking matter as much as the task list itself.
Team project management
ClickUp is the relevant route once the requirement grows into task hierarchy, dashboards, and automation across a team, not just a personal list.
Verified starting price: $7/user/month
Docs and tasks in one workspace
Notion fits when tasks need to sit alongside documents, databases, and a team wiki rather than a dedicated task app.
Verified starting price: $8/seat/month
Focus and habit tracking built in
TickTick is the closer comparison for a personal task app that also includes a Pomodoro timer, habit tracker, and multiple calendar views.
Verified starting price: Premium: $49.99/year
See the wider Productivity category for more Miloosh-covered options.
Pricing
Free plan: yes
Free trial: yes
Entry paid plan
USD 5/ monthly
Annual billing required at this price.
Beginner
USD 0 / monthly
Free plan. Includes up to 5 active personal projects, 3 filter views, list/board layouts, and 1-week activity history.
Pro
USD 5 / monthly
Billed at $5/month annually ($60/year) or $7/month monthly. 7-day free trial. Includes 300 active personal projects, 150 filter views, calendar layout, custom task reminders, full activity history, and AI Task Assist.
Business
USD 8 / monthly / user
Billed at $8/user/month annually ($96/user/year) or $10/user/month monthly. 14-day free trial. Includes shared team workspace, 500 team projects, team activity logs, role permissions, and centralized billing.
Affiliate link. Our research and recommendations are independent of commissions. See our Affiliate Disclosure.
How to choose
Before switching to Todoist, weigh it against its listed alternatives: TickTick (Users wanting combined tasks, habit tracking, and Pomodoro focus); Any.do (Individuals seeking daily morning planning and WhatsApp reminders); Things (Apple users seeking elegant design and one-time purchase software). Compare each against the workflow you actually run today — integrations, customization, and the effort required to migrate your existing data usually matter more than headline features. Confirm it runs on the platforms you need (Web, Windows, macOS, Linux, iOS, Android) before switching.
Reasons to compare alternatives before committing: Free plan is limited to 5 active projects and excludes calendar view and custom reminders Lacks built-in time tracking or extensive document/wiki capabilities compared to all-in-one workspaces
Frequently asked questions
Is Todoist free to use?
Yes, Todoist offers a permanent free Beginner plan supporting up to 5 active projects, 3 filter views, and basic task management across all supported platforms.
How much does Todoist Pro cost?
Todoist Pro costs $5 per month billed annually ($60/year) or $7 per month billed monthly, unlocking 300 projects, calendar layout, reminders, and AI Task Assist.
Does Todoist offer a team plan?
Yes, Todoist Business costs $8 per user/month billed annually ($10/user/month monthly) and includes a shared team workspace, 500 team projects, admin controls, and centralized billing.
Decision guides
Buying guides featuring Todoist
Use-case guides that include this tool in a sourced shortlist or decision workflow.
Sources
The facts on this page come from official vendor documentation and product pages, accessed August 19, 2026. See our Sources Policy for how we handle sourcing.
Head-to-head
Todoist comparisons
Keep exploring
Compare other tools
Project Management
Asana
Asana helps teams organize projects, assign tasks, manage deadlines, and track work across multiple views.
Productivity
Notion
Notion combines documents, databases, project tracking, and team knowledge in one flexible workspace.
Project Management
ClickUp
ClickUp is a project-management platform that combines tasks, documents, dashboards, goals, and automation.
Comparing something else?
Search any software by name to see its alternatives.
Todoist: ready to decide?
USD 5/mo · billed annually
Affiliate link