MilooshBest Todoist alternatives
Todoist is a task and project management app that lets individuals and teams capture, organize, schedule, and track to-do items, with support for natural-language input, recurring tasks, labels, calendar views, and shared team workspaces.
About Todoist
Todoist is a task and project management app that lets individuals and teams capture, organize, schedule, and track to-do items, with support for natural-language input, recurring tasks, labels, calendar views, and shared team workspaces. Positioned for individuals, freelancers, and agile teams who want fast, cross-platform task capture with natural language parsing, clean interface views, and minimal project management friction.
- Natural-language quick task entry with automated date, priority, and label parsing
- Recurring due dates and custom reminder alerts
- Multiple layout views: list, board (Kanban), and interactive calendar
- Projects, sections, sub-tasks, priority flags, and custom filter views
- Shared team workspaces with role-based member assignments and comments
- Built-in AI Task Assist for breaking complex projects into actionable steps
Platforms
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More from Todoist
Top alternatives
See how the top Todoist alternatives compare on use case fit and core strengths.
TickTick
Task manager with integrated Pomodoro timer, habit tracker, and calendar.
Best for
Users wanting combined tasks, habit tracking, and Pomodoro focus
Any.do
Task management and daily planner combining to-do checklists and calendar events.
Best for
Individuals seeking daily morning planning and WhatsApp reminders
Things
GTD task manager designed exclusively for Apple ecosystem devices.
Best for
Apple users seeking elegant design and one-time purchase software
Decision guide
Decide how far past personal tasks you need to go
Todoist is a personal and small-team task manager built around quick capture and natural-language scheduling. The right alternative depends on whether the real need is still personal task tracking, or has grown into team-wide project and work management.
Why consider another option?
- The team has outgrown personal task lists and needs shared project tracking, dashboards, and automation.
- Tasks need to live alongside documents and a team knowledge base, not in a separate app.
- Built-in focus tools like a Pomodoro timer or habit tracking matter as much as the task list itself.
Team project management
ClickUp is the relevant route once the requirement grows into task hierarchy, dashboards, and automation across a team, not just a personal list.
Verified starting price: $7/user/month
Docs and tasks in one workspace
Notion fits when tasks need to sit alongside documents, databases, and a team wiki rather than a dedicated task app.
Verified starting price: $8/seat/month
Focus and habit tracking built in
TickTick is the closer comparison for a personal task app that also includes a Pomodoro timer, habit tracker, and multiple calendar views.
See the wider Productivity category for more Miloosh-covered options.
Pricing
Free plan: yes
Free trial: yes, 14 days
Entry paid plan
USD 5/ monthly
Annual billing required at this price.
Beginner
USD 0 / monthly
Free plan. Includes up to 5 active personal projects, 3 filter views, list/board layouts, and 1-week activity history.
Pro
USD 5 / monthly
Billed at $5/month annually ($60/year) or $7/month monthly. Includes 300 active personal projects, 150 filter views, calendar layout, task reminders, full activity history, and AI Task Assist.
Business
USD 8 / monthly / user
Billed at $8/user/month annually ($96/user/year) or $10/user/month monthly. Includes shared team workspace, 500 team projects, team activity logs, role permissions, and centralized billing.
Affiliate link. Our research and recommendations are independent of commissions. See our Affiliate Disclosure.
How to choose
Before switching to Todoist, weigh it against its listed alternatives: TickTick (Users wanting combined tasks, habit tracking, and Pomodoro focus); Any.do (Individuals seeking daily morning planning and WhatsApp reminders); Things (Apple users seeking elegant design and one-time purchase software). Compare each against the workflow you actually run today — integrations, customization, and the effort required to migrate your existing data usually matter more than headline features. Confirm it runs on the platforms you need (Web, Windows, macOS, Linux, iOS, Android) before switching.
If Todoist's feature set above doesn't cover what you need, one of the alternatives compared here — TickTick, Any.do, Things — may be a closer fit.
Frequently asked questions
Is Todoist free to use?
Yes, Todoist offers a permanent free Beginner plan supporting up to 5 active projects, 3 filter views, and basic task management across all supported platforms.
How much does Todoist Pro cost?
Todoist Pro costs $5 per month billed annually ($60/year) or $7 per month billed monthly, unlocking 300 projects, calendar layout, reminders, and AI Task Assist.
Does Todoist offer a team plan?
Yes, Todoist Business costs $8 per user/month billed annually ($10/user/month monthly) and includes a shared team workspace, 500 team projects, admin controls, and centralized billing.
Sources
The facts on this page come from Todoist's own official site, accessed August 19, 2026. See our Sources Policy for how we handle sourcing.
Head-to-head
Todoist comparisons
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