MilooshBest Smartsheet alternatives
Smartsheet is an intelligent work management platform that combines a spreadsheet-style grid interface with project tracking, automation, and enterprise reporting.
About Smartsheet
Smartsheet is an intelligent work management platform that combines a spreadsheet-style grid interface with project tracking, automation, and enterprise reporting. Project and portfolio managers, enterprise PMOs, and IT teams who want spreadsheet-familiar tools with enterprise-grade governance.
- Grid and spreadsheet-style work views
- Gantt charts for timeline and dependency tracking
- Workflow automation to reduce manual work
- Forms and centralized intake and approval workflows
- Role-based dashboards and reporting
- Resource planning and workload balancing
- Integrations with Microsoft, Salesforce, Slack, and Jira
Platforms
Top alternatives
See how the top Smartsheet alternatives compare on use case fit and core strengths.
Wrike
An AI-powered enterprise work management platform with Gantt charts, dashboards, and resource management.
Best for
Cross-functional teams needing enterprise-grade project visibility
Airtable
A spreadsheet-database hybrid for building custom apps and tracking work.
Best for
Teams that want database flexibility with a spreadsheet interface
Asana
A work management platform for tracking tasks, projects, and cross-team workflows.
Best for
Teams that need structured task tracking and workflow automation
Zoho Projects
An online project management platform for planning, tracking, and collaborating on work, with deep integration into the wider Zoho suite.
Best for
Teams already using Zoho apps, and organizations wanting an affordable, feature-rich project tool
Before you switch
Before replacing Smartsheet, check which collaborators need paid Member seats
Compare the same editors, external guests, automations, and workload controls in every quote. A lower per-seat number is not comparable if the required collaborator role or workflow is different.
Who actually needs a paid Member seat?
Smartsheet's current user-subscription model distinguishes paid Members from free Contributors. Business and Enterprise plans also support free external Guests. Map each real collaborator to the minimum role that can complete the required work instead of pricing every viewer or commenter as a full Member.
Smartsheet user subscription modelDoes the selected plan include the controls you rely on?
Smartsheet currently lists Pro for 1–10 Members with unlimited Contributors, while Business starts at 3 Members and adds unlimited Guests, workload tracking, admin capabilities, and unlimited automations. Price the plan that contains the required workflow, not the lowest advertised tier.
Smartsheet pricingCould provisional access become a paid seat later?
Smartsheet's provisional-membership model can give users full functionality before a later reconciliation decision. Review provisional users before reconciliation and document which people should become paid Members versus free Guests or Contributors.
Smartsheet provisional membership and reconciliationVendor sources checked 2026-09-12. Confirm the current quote and terms for your account.
Wrike
Evaluate Wrike when client review, project visibility, and structured work management matter. Re-price the exact license types and renewal timing for the same people.
Visit WrikeThis is an affiliate link. Affiliate disclosure.
Airtable
Evaluate Airtable when the core requirement is a flexible data/workflow layer rather than a conventional project plan. Validate editor, commenter, and automation needs on the selected plan.
Visit AirtableThis is an affiliate link. Affiliate disclosure.
Monday.com
Evaluate monday.com when the team values customizable boards and workflow automation. Compare the same paid users, guests, and required automations before switching.
Visit Monday.comThis is an affiliate link. Affiliate disclosure.
Decision guide
Choose the work model before the tool
Smartsheet combines spreadsheet-style grids, project views, forms, automation, dashboards, and governance. The useful alternatives decision is whether the team needs a flexible database for custom operational apps, a task-first delivery system, or an enterprise work-management platform with a different operating model.
Why consider another option?
- The team needs to model connected records and build custom internal workflows, not primarily manage work in spreadsheet-style sheets.
- Assigned tasks, project delivery, and cross-team execution matter more than a grid-first planning model.
- The organization still needs enterprise work management, but wants to compare reporting, resource management, and collaboration approaches.
Flexible operational database
Airtable is the relevant path when the core requirement is connected records, custom interfaces, and configurable internal applications rather than a spreadsheet-style project system.
Verified starting price: $20/seat/month
This is an affiliate link. See our Affiliate Disclosure.
Task-first project delivery
Asana fits teams that want work organized around owned tasks, projects, dependencies, and cross-team delivery rather than grid-led planning.
Verified starting price: $10.99/user/month
Enterprise work management
Wrike is the closer comparison for organizations evaluating enterprise project visibility, resource management, and cross-functional work operations.
Verified starting price: $10/user/month
This is an affiliate link. See our Affiliate Disclosure.
See the wider Project Management category for more Miloosh-covered options.
Pricing
Free plan: no
Free trial: yes, 30 days
Pro
Restricted to 1-10 members. Only available to new customers, per the vendor's own pricing page.
Business
Requires 3+ members. Marked as the most popular tier.
Enterprise
Contact sales for pricing.
Advanced Work Management
Contact sales for pricing; solutions-based.
Enterprise: contact sales for custom pricing.
How to choose
Before switching to Smartsheet, weigh it against its listed alternatives: Wrike (Cross-functional teams needing enterprise-grade project visibility); Airtable (Teams that want database flexibility with a spreadsheet interface); Asana (Teams that need structured task tracking and workflow automation); Zoho Projects (Teams already using Zoho apps, and organizations wanting an affordable, feature-rich project tool). Compare each against the workflow you actually run today — integrations, customization, and the effort required to migrate your existing data usually matter more than headline features. Confirm it runs on the platforms you need (Web, macOS, Windows, iOS, Android) before switching.
If Smartsheet's feature set above doesn't cover what you need, one of the alternatives compared here — Wrike, Airtable, Asana, Zoho Projects — may be a closer fit.
Frequently asked questions
What are the best alternatives to Smartsheet?
Based on core features and use case fit, the strongest Smartsheet alternatives are Wrike, Airtable, Asana and Zoho Projects. See the comparison above for what each one does best.
How do I migrate from Smartsheet to a different tool?
Most teams start by exporting their existing Smartsheet data, then importing it into the new tool while running both in parallel until the switch is complete.
Do Smartsheet alternatives integrate with the tools my team already uses?
Integration support varies by tool — check each alternative's own integrations before switching workflows that depend on them.
What platforms does Smartsheet run on?
Smartsheet is available on Web, macOS, Windows, iOS and Android, per its official site.
Sources
The facts on this page come from Smartsheet's own official site, accessed August 4, 2026. See our Sources Policy for how we handle sourcing.
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