Notion vs Smartsheet

Notion and Smartsheet are both tools people compare when choosing between productivity and project management options. Notion lists 6 features across 5 platforms; Smartsheet lists 7 features across 5 platforms — see the full breakdown below, sourced from each vendor's own site rather than ratings or reviews.

Side-by-side summary

ComparingNotionSmartsheet

CategoryProductivityProject Management

Alternatives tracked34

PlatformsWeb, macOS, Windows, iOS, AndroidWeb, macOS, Windows, iOS, Android

Pricing modelfreemiumpaid

Best for Notion

Positioned for teams of any size, from startups to large enterprises, who want people and AI working together in one connected workspace.

Best for Smartsheet

Project and portfolio managers, enterprise PMOs, and IT teams who want spreadsheet-familiar tools with enterprise-grade governance.

Feature comparison

Every feature listed here comes directly from each vendor's own official site.

Notion

AI-powered search across connected apps
AI meeting notes
Wiki and knowledge base pages
Nested and linked documents
Project and task tracking
Built-in calendar and third-party app connections

Smartsheet

Grid and spreadsheet-style work views
Gantt charts for timeline and dependency tracking
Workflow automation to reduce manual work
Forms and centralized intake and approval workflows
Role-based dashboards and reporting
Resource planning and workload balancing
Integrations with Microsoft, Salesforce, Slack, and Jira

Pros and cons

Notion

Pros

AI-powered search across connected apps
AI meeting notes
Wiki and knowledge base pages
Nested and linked documents
Project and task tracking
Built-in calendar and third-party app connections

Cons

We don't publish a "cons" list for either product. No vendor's official site documents its own product's weaknesses, so there's no sourced basis for one — and we'd rather say that plainly than invent one.

Smartsheet

Pros

Grid and spreadsheet-style work views
Gantt charts for timeline and dependency tracking
Workflow automation to reduce manual work
Forms and centralized intake and approval workflows
Role-based dashboards and reporting
Resource planning and workload balancing
Integrations with Microsoft, Salesforce, Slack, and Jira

Cons

Key differences

Notion is categorized under Productivity, while Smartsheet is categorized under Project Management.
Notion lists AI-powered search across connected apps, AI meeting notes, Wiki and knowledge base pages, Nested and linked documents, Project and task tracking, Built-in calendar and third-party app connections that Smartsheet doesn't list.
Smartsheet lists Grid and spreadsheet-style work views, Gantt charts for timeline and dependency tracking, Workflow automation to reduce manual work, Forms and centralized intake and approval workflows, Role-based dashboards and reporting, Resource planning and workload balancing, Integrations with Microsoft, Salesforce, Slack, and Jira that Notion doesn't list.

Choose Notion if…

Choose Notion if this fits: Positioned for teams of any size, from startups to large enterprises, who want people and AI working together in one connected workspace. Compared with Smartsheet specifically, Notion also offers AI-powered search across connected apps, AI meeting notes, Wiki and knowledge base pages, and 3 more features that Smartsheet doesn't list.

Visit Notion

Choose Smartsheet if…

Choose Smartsheet if this fits: Project and portfolio managers, enterprise PMOs, and IT teams who want spreadsheet-familiar tools with enterprise-grade governance. Compared with Notion specifically, Smartsheet also offers Grid and spreadsheet-style work views, Gantt charts for timeline and dependency tracking, Workflow automation to reduce manual work, and 4 more features that Notion doesn't list.

Visit Smartsheet

Explore the Smartsheet alternatives decision guide

Facts on this page are sourced from each vendor's official site (linked below), not from ratings or reviews. Products change — verify anything that matters to your decision directly on the vendor's own site before switching. See our Disclaimer and Sources Policy.