Trello vs Todoist

Trello and Todoist are both tools people compare when choosing between project management and productivity options. Trello lists 6 features across 5 platforms; Todoist lists 6 features across 6 platforms — see the full breakdown below, sourced from each vendor's own site rather than ratings or reviews.

Side-by-side summary

ComparingTrelloTodoist

CategoryProject ManagementProductivity

Alternatives tracked43

PlatformsWeb, iOS, Android, macOS, WindowsWeb, Windows, macOS, Linux, iOS, Android

Pricing modelFree + paid plansFree + paid plans

Best for Trello

Positioned for individuals and small teams first, scaling up to teams of around 100 and enterprise use cases.

Best for Todoist

Positioned for individuals, freelancers, and agile teams who want fast, cross-platform task capture with natural language parsing, clean interface views, and minimal project management friction.

Feature comparison

Every feature listed here comes directly from each vendor's own official site.

Trello

Boards, lists, and cards for Kanban-style tracking
Automation for repetitive tasks
Power-Ups that connect other tools into a board
Templates from teams and industry playbooks
Due dates, checklists, and file attachments
Inbox and calendar-based Planner view

Todoist

Natural-language quick task entry with automated date, priority, and label parsing
Recurring due dates and custom reminder alerts
Multiple layout views: list, board (Kanban), and interactive calendar
Projects, sections, sub-tasks, priority flags, and custom filter views
Shared team workspaces with role-based member assignments and comments
Built-in AI Task Assist for breaking complex projects into actionable steps

Pros and cons

Trello

Pros

Boards, lists, and cards for Kanban-style tracking
Automation for repetitive tasks
Power-Ups that connect other tools into a board
Templates from teams and industry playbooks
Due dates, checklists, and file attachments
Inbox and calendar-based Planner view

Cons

The Free plan is capped at 10 collaborators and 10 boards per Workspace; teams that exceed either limit need a paid plan.
Calendar, Timeline, Table, Dashboard, and Map views are reserved for Premium rather than Standard or Free.

Todoist

Pros

Natural-language quick task entry with automated date, priority, and label parsing
Recurring due dates and custom reminder alerts
Multiple layout views: list, board (Kanban), and interactive calendar
Projects, sections, sub-tasks, priority flags, and custom filter views
Shared team workspaces with role-based member assignments and comments
Built-in AI Task Assist for breaking complex projects into actionable steps

Cons

Free plan is limited to 5 active projects and excludes calendar view and custom reminders
Lacks built-in time tracking or extensive document/wiki capabilities compared to all-in-one workspaces

Key differences

Trello is categorized under Project Management, while Todoist is categorized under Productivity.
Trello lists Boards, lists, and cards for Kanban-style tracking, Automation for repetitive tasks, Power-Ups that connect other tools into a board, Templates from teams and industry playbooks, Due dates, checklists, and file attachments, Inbox and calendar-based Planner view that Todoist doesn't list.
Todoist lists Natural-language quick task entry with automated date, priority, and label parsing, Recurring due dates and custom reminder alerts, Multiple layout views: list, board (Kanban), and interactive calendar, Projects, sections, sub-tasks, priority flags, and custom filter views, Shared team workspaces with role-based member assignments and comments, Built-in AI Task Assist for breaking complex projects into actionable steps that Trello doesn't list.
Todoist supports Linux, which Trello doesn't list.

Choose Trello if…

Choose Trello if this fits: Positioned for individuals and small teams first, scaling up to teams of around 100 and enterprise use cases. Compared with Todoist specifically, Trello also offers Boards, lists, and cards for Kanban-style tracking, Automation for repetitive tasks, Power-Ups that connect other tools into a board, and 3 more features that Todoist doesn't list.

Visit Trello

Choose Todoist if…

Choose Todoist if this fits: Positioned for individuals, freelancers, and agile teams who want fast, cross-platform task capture with natural language parsing, clean interface views, and minimal project management friction. Compared with Trello specifically, Todoist also offers Natural-language quick task entry with automated date, priority, and label parsing, Recurring due dates and custom reminder alerts, Multiple layout views: list, board (Kanban), and interactive calendar, and 3 more features that Trello doesn't list, plus Linux support that Trello doesn't list.

Visit Todoist

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Explore the Todoist alternatives decision guide

Facts on this page are sourced from each vendor's official site (linked below), not from ratings or reviews. Products change — verify anything that matters to your decision directly on the vendor's own site before switching. See our Disclaimer and Sources Policy.